Event Types

We would love to be able to put your event on our calendar.  But because scheduling is a lot of administrative work to do (updating two website calendars), we do ask you to be serious and certain that you'd like us to schedule an event for a birthday party or group.  We know unforeseen things happen after scheduling sometimes to where dates need to be cancelled or changed (this can't be helped).  But we want to avoid what are actually TENTATIVE dates on the scheduler's end - when we treat them only as FIRM dates on our end.  Example, someone schedules an upcoming birthday party, the date is put on the calendar (and this alone is not a simple one step action and takes several minutes to do) and a dozen emails are exchanged back and forth with questions, etc. - all information needed is on our website in one place or another.  And then after all of that, the person scheduling just changes their mind and cancels the date (for whatever reason).  Besides, all the work on our end already involved, and hoping there is time to re-schedule your previously RESERVED DATE, there is some work involved removing the date from the calendar and arranging the schedule again.  So all of that to say this, we'd love to schedule a date for you, but please be certain that you really WANT to schedule a Firey Trails date (and are not going to change your mind later-for whatever reason).  Some people have scheduled just as a way to HOLD a date while they're making up their minds.  This is unfair to a venue such as us.

Also, this has come up:   Someone schedules a date in the Fall in a peak month, and then many days later cancels the date because the people they envisioned would want to attend their event cannot come or are not interested.  Then we are informed several days later just a couple weeks from their scheduled date that they'd like to cancel because no one wants to or can come to their gathering.  It would work out much better for both scheduler and especially Firey Trails if the homework could be done ahead of time polling peoples interest in coming BEFORE a date is set in stone on our calendar.  This is unintentional on the schedulers part I'm sure, but please be sure of people's interest in attending your event before scheduling an open date.

The above scenarios are a couple of reasons of why we find it necessary to require a non-refundable deposit of first time groups.

 To any future scheduler - thank you for your thoughtfulness, courtesy and consideration when it comes to scheduling a date.   Thank you so much!